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Who should submit their publication to the repository?

All NOAA authors and grantees are required to submit their publications no later than one year after publication to the repository according to the NOAA Public Access Policy for Scholarly Publications (Public Access Policy).

Some NOAA offices are submitting on behalf of authors, please check with your program manager or supervisor to see if this situation applies to you. Please note, it is the responsibility of the author to ensure their publication is submitted to the NOAA IR.

What publications are required to be submitted into the repository?

NOAA authored publications with one or more NOAA authors (federal, contractor or cooperative) or NOAA funded publications. All publications should be submitted in PDF format.

NOAA Series Publications:
  • NOAA publications include:
    • NOAA Technical Memorandum
    • NOAA Technical Reports
    • NOAA Atlases
    • NOAA Professional Papers
    • Other NOAA non-series publications. For more information on accepted types of NOAA publications please see our NOAA IR Document Policy.
  • Documents must be in their final form. Draft publications will not be accepted.
NOAA authored/funded journal articles:
  • Any peer-reviewed journal article with one or more authors employed by or who have received funding from NOAA must be submitted to the NOAA IR. All submission should be published AFTER October 1, 2015.
  • Journal articles that are submitted must be manuscripts with the final edits, but before the publishers formatting (e.g., pagination, logos, etc.)has been added. These files will be made available 12 months after their publication date. Open Access articles will be accepted in their final published form.

For a complete explanation of materials that are included in the NOAA IR, please reference the NOAA Institutional Repository Document Policy.

How do I submit my material?

There are 2 submission methods.

  • Submission Form: The submission form is available to anyone with a noaa.gov email address. It is a 2-step process. First, submitters will attach PDF files that are Section 508 compliant. Second, submitters will need to fill out the form portion indicating the document type, author names, article title, and the item’s DOI (if available).
  • Email: You are also able to submit to the repository via the IR’s service account at noaa.repository@noaa.gov. Email is the best method if you are submitting a batch of documents. If this is a batch submission, indicate how many documents are included. In the body of the email, include the article citation if it is a single item submission. For single documents, attach the document PDF or a link to the item in Google Drive. For batches, include the Excel batch submission template which is available as an Excel file or in Google Sheets. Use the spreadsheet to provide document links to either an outside source or to a Google Drive file/folder. For both single and batch submissions include information on the primary point of contact (if it is different than the submitter). See more information below, “What if I have a lot of files that I want to submit?”
Have more questions?

Contact the NOAA IR Team via noaa.repository@noaa.gov or visit our extended FAQ page via the NOAA Central Library’s website.